As per LOS E and F, we are required to:
identify and describe information sources that analysts use in financial statement analysis besides annual financial statements and supplementary information; and
describe the steps in the financial statement analysis framework.
There is usually a set of frameworks or the process for conducting the financial statement analysis of any company to help make various types of decisions. These steps include the following:
1. Articulate the objective and context of the analysis.
Before deciding the method or before starting the process of analysis it is extremely important to understand the objective of the analysis and the context in which the information so sought would be used.
Thus for the purpose of analyzing the objective and purpose of analysis, the following information is sought:
a. The nature of analyst’s function. The analyst may have different objectives of the analysis, ranging from evaluation of equity investment, debt portfolio, or giving credit rating to the reporting entity. And different information is needed and analyzed in each of the cases.
b. Communication with the client with regards to their needs and requirement gives good information regarding the purpose of analysis.
c. Guidelines provided for developing the product or the end report also provide information with respect to the objective of the analysis.
After working through this phase of the framework for financial analysis, the following output is sought:
d. Statement of the purpose of analysis.
e. Statement of questions to be answered by the analysis.
f. Nature and expected content of the final report.
g. Timetable and budget resources for completion of analysis.
2. Gather Data.
Once the objective or context of the analysis is understood and stated, one needs to get down to the process of analysis. And the very first step in this process is gathering data for the analysis.
The information for the purpose could be gathered from the following:
a. Financial information about the company, industry, and economy gathered from the financial reports, other financial data, and questionnaires available online, in magazines, journals, published government data, newspapers, etc.
b. Discussion with management, suppliers, customers, competitors, analysis pundits, etc.
c. Visit the company sites.
The expected outcomes after going through the process of this phase in financial statement analysis are:
a. Organized financial statements.
b. Financial data tables.
c. Completed questioners, if any.
3. Process Data
Once the raw data is gathered, it is usually processed into more meaningful information which could actually be analyzed by the analysts.
The main source of information for this purpose is the data gathered in the previous step.
And as the data so gathered is further processed, the following outcome is expected from the same:
a. Adjusted Financial Statements.
b. Common size statements.
c. Ratios and graphs.
d. Forecasted figures.
4. Analyze and Interpret
Once the data is processed into meaningful information, it is then analyzed and interpreted by the analysts.
The main source of information required for this phase of the process of financial statements’ analysis is the information so generated in the previous step.
The outcome of the process of analysis is the answers to the questions stated in the first step. The analysts are also expected to give conclusions or recommendations as desired by the client.
5. Report Conclusions and Recommendations
The analyzed and interpreted information is produced in the form of easily understandable reports, giving detailed conclusions and recommendations. One needs to assure that the reports so deduced should be having the content as decided by and agreed to, with the client. It should cater to all the needs of the client. The data should be complete; however, redundancy should be avoided.
6. Update Analysis
The process of financial statement analysis does not end once the report is handed over to the client. The conclusions once arrived at, should be updated at a regular interval, as required.
For this step, the process enumerated above should be repeated periodically and the conclusions and recommendations shall be updated, as and when necessary.