LOS F requires us to:
describe functions and responsibilities of a company’s board of directors and its committees
1.1. Composition of the Board of Directors
a. A board of directors consists of people with a diverse mix of expertise, backgrounds, and competencies, for example, specialized knowledge, functions, etc. Some companies even seek diversity based on age, gender and culture.
b. There may be two different types of structure of the board of directors, i.e. one-tier structure and two-tier
c. The one-tier structure consists of executive directors (mainly, consisting of members of senior management) and non-executive directors (mainly consisting of external directors). The non-executive directors are usually independent, having no material relationship with the company, based on employment, ownership, or remuneration.
d. The two-tier structure consists of two classes of directors, i.e. supervisory and management classes.
e. The CEO and the chair position of a company are increasingly separated these days, and if these cannot be separated there is a use of a lead independent director.
1.2. Staggered Board
a. The boards of directors are divided into classes that are elected separately in consecutive years.
b. For example, on the board of twelve directors, four may be appointed to the executive position, each for a term of three years.
c. This system provides for continuity along with entrenchment.
1.3. Functions and Responsibilities
a. The board of directors is delegated with two main duties, i.e. duty of care and duty of loyalty.
b. In accordance with the duty of care, the board members must act on a fully informed basis, in good faith, with due diligence and care.
c. In accordance with the duty of loyalty, the directors must act in the interest of the company and its shareholders.
d. The board has the following functions and responsibilities:
i. guides and approves the strategic direction of the company,
ii. appoints CEO and delegates strategic implementation to the top management,
iii. establishes performance criteria,
iv. monitors and reviews the performance of the company,
v. ensures the effectiveness of the company’s audit and control systems,
vi. ensures proper enterprise risk management (ERM) system is in place, and
vii. reviews all the major acquisitions, mergers, divestitures before they are referred to the shareholders.
1.4. Committees
1.4.1. Audit Committees
The main functions of an audit committee are:
a. to oversee the audit and control system,
b. monitor the financial reporting process,
c. supervise the internal audit function, and
d. recommend the external auditors.
1.4.2. Governance Committee
The governance committee ensures that the company adopts good corporate governance procedures and drafts the charters of the boards and committees, the company’s code of ethics, conflict of interest policy.
1.4.3. Remuneration or Compensation Committees
The main functions of the remuneration or compensation committees are:
a. to develop and propose the remuneration for the board and other key executives, and
b. to set performance criteria and evaluate the performance of managers.
1.4.4. Nomination Committees
The main purpose of such a committee is:
a. to identify candidates who are qualified to serve as directors, and
b. recommend their nomination by shareholders.
1.4.5. Risk Committee
The risk committee:
a. helps determine the risk policy, profile, and appetite of the company,
b. oversees the establishment and implementation of ERM policy in the company.
1.4.6. Investment Committee
a. An investment committee reviews the material investment opportunities proposed by the management, for large projects, acquisitions, and expansions.
b. It also establishes the investment policies of the company.
1.4.7. NOTE:
The types of committees used may vary according to the applicable jurisdictions, but their composition depends upon the scope of the committee. For example, the audit committee mainly consists of independent directors only or the external directors (of which the majority should be independent).