LOS E requires us to:
describe mechanisms to manage stakeholder relationships and mitigate associated risks
1.1. General Meetings
a. The companies are required to hold an annual general meeting (AGM) within a specified period of time, depending upon the legal requirements applicable to the company.
b. The main purpose of the general meetings (especially, the AGM) is to vote for the appointment of directors and the auditors and to pass the special resolution.
c. Another purpose of the AGM is to provide the performance overview of the company and answer questions of the shareholders.
d. The company may also hold and call for an extraordinary general meeting (EGM), if necessary. The main purpose of an EGM is to vote on special resolutions, required on an urgent basis between the two AGMs. For example, an EGM may be called upon to discuss potential mergers and acquisitions or sales of assets.
e. The resolutions in certain EGM may require super-majority votes of over two-thirds of 75%.
f. The votes may also be cast in person, or as a proxy vote (if allowed). Under proxy voting, any person other than the one entitled to vote may vote on his behalf.
g. There are also provisions for cumulative voting. Here, if one shareholder is holding 100 shares, one vote by such shareholder would be weighted equally to 100 votes.
1.2. Board of Directors
a. The board of directors is a team appointed or elected by the shareholders to provide broad oversight of the company.
b. The board of directors oversights the affairs of the company, and is generally accountable to the shareholders for the company’s performance.
c. The board of directors is generally responsible for the appointment of the management of the company.
1.3. The Audit Function
a. The companies usually go through two types of audits, i.e. internal audit and external audit.
b. These audits are performed usually annually, or at the specified interval of time, by the independent
c. The main purpose of the audit is to provide a reasonable assurance of the accuracy and fair presentation of financial statements.
1.4. Reporting and Transparency
a. There are certain regulatory disclosures required in the annual reports and the investor’s relation statements, with regards to the financial and other statuses of the company. These provide decent information to the investors.
b. The reporting requirements reduce the information asymmetry between the management and the investors.
c. This also acts as a good source to assess the performance of the managers and the directors.
d. The information provided in these reports also aids in the valuation of the company.
1.5. Policies on Related Party Transactions
a. There are certain policies laid down by the law, describing the procedures for mitigating, managing, and disclosing the cases of related party transactions, if any.
b. According to these policies, the directors and the managers must disclose any material interest in any transaction during the reporting period.
1.6. Remuneration Policies
a. The remuneration policies of any company should have schemes for the share-based payments or profit-sharing, align the management interests with those of shareholders. This would result in asymmetry of the interests of shareholders with management.
b. To avoid ‘short-termism’ in the relationship of management with the company, the company could make use of shares instead of options, with longer-term vesting periods.
1.7. Say-on-Pay
There are mandatory requirements for shareholders to decide the pay of executive management. Here, the management’s pay is decided and approved through the vote of the management. The management’s vote may be:
a. Non-mandatory and non-binding, as in the case of Canada;
b. Mandatory but non-binding, as in the case of the U.S. and France; or
c. Mandatory and binding, as in the case of the U.K. and Netherlands.
1.8. Contractual Agreement with the Creditors
There may be different types of agreements with the creditors that restrict the differences between the parties. They are:
a. There are legal contracts with the bondholders that bind the company with them.
b. They are specific terms and conditions between the company and the credit providers that restrict certain activities of the company that may be detrimental to the interest of such creditors.
c. They are specific assets backing the debt, to protect the creditors against insolvency.
1.9. Employee’s Law and Contracts
There are many labor laws, unions, employment contracts, employee stock option plans (ESOPs), code of ethics, standards of conduct, etc that manages the stakeholder’s relationship between the employees and the company.
1.10. Others
There are other contractual agreements with customers and suppliers, and laws and regulations for the protection of customers and their environment.
The publically traded companies are generally required to annually publish corporate governance reports describing their governance structure and explain any deviation.